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The
Procurement/Travel Card Review is an analysis of randomly selected
Cardholders’ expenditures. The review process includes examining the
JPMorgan Chase statement for any violations and addressing such issues
with the Cardholder. Documents received in the Office of Compliance are
checked to assure all required information has been submitted. The review
process proceeds as follows:
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After the 15th
of each month, a reminder email is sent to Cardholders requesting them
to submit documentation to the Office of Compliance by the 20th
day of the month.
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Review the
University statement for any potential violations and continuous
non-usage.
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Randomly select 20
procurement cardholders for a detailed review. Detailed reviews are
conducted on all direct pay travel cardholders.
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Prepare Procurement
Card Transaction Review Report. Document findings and send report to the
Cardholder. Include specific date for Cardholder to respond.
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Send violation
letters, warning notices, and deactivation letters to Cardholders.
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Deliver reports to
the President, Sr. Vice Presidents and/or Deans.
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Assemble all
finalized reviews and reports in a binder to be housed in the Office of
Institutional Compliance. A separate binder is prepared and presented to
the VP of Risk Management & Assurance Services and the Director of
Business Process Management.
All original
documentation is forwarded to the Purchasing Department once the monthly
reviews are completed.
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