Purchasing Categories   Meaning
B – Cooperative Purchases
  In accordance with Texas Governmental Code 2156 Subchapter D Section 2156.181, the University may enter into purchasing agreements directly with one or more state governments, agencies of other states, or other governmental entities or may participate in, sponsor, or administer a cooperative purchasing agreement through an entity that facilitates those agreements for the purpose of goods or services if the university determines that the agreement would be in the best interest of the university. Cooperative groups that the university utilizes include but are not limited to: Texas Buy Board, DIR, Automated and Non-Automated State of Texas Contracts, and TSMAS Contracts
S – Sole Source/Proprietary Purchases   Per Texas Administrative Codes Title 34, Part 1, Chapter 20, Subchapter C, Rule 20.33; Purchases specialized in the field of research and equipment. Purchases related to existing equipment; Computer software and/or computer maintenance available only through the manufacturer; Contracted Personal Services.
U – Negotiated TSU Contracts   Products or services that have been competitively solicited by a Request for Proposal (RFP), Invitation to Bid (ITB), Request for Qualifications (RFQ), or Competitive Sealed Proposals (CSP).
K – Exempt Purchases   In accordance with UPPS 05.02.02. Sec 07., Sub-section 07.01. Exempt purchases are purchases that are exempt from the competitive solicitation process. Exempt Purchases include the following: classified advertisements; conference expenses; direct publications (e.g. computer software and software maintenance which is only available directly from the publisher); exhibit space; hotels and conference rooms; internal repairs; inter-agency purchases; guest lecturers or speakers; legislative information services; bill analysis services; membership dues and fees; moving expenses (employee); newspaper and magazine subscriptions directly from the publisher; registration fees and associated books and materials; student travel (except for chartering aircraft); purchases from federal agencies; purchases from TCI and TIBH; and utilities. Certain library purchases are exempt from competitive bidding in accordance with Texas Govt Code 2155.139.
T-Emergency Purchases   Per Texas Government Code 2155.137, an emergency is defined as a situation requiring the university to make the procurement more quickly to prevent a hazard to life, health, safety, welfare, or property or to avoid undue additional cost to the university.

Last Updated: 2/1/17