The Office of Institutional Compliance implemented the following processes and procedures to provide continuous monitoring within the Contract Administration process. These procedures are not intended to lengthen the Contract Administration process, but to provide additional structure and establish uniformity throughout the University. A copy of the University's policy on Contract Administration may be obtained from the Office of General Counsel or viewed online at www.tsu.edu/about/administration/general/CONTRACTS/index.asp.

Contract Intake Process

Contractual agreements will be assigned a unique tracking number upon receipt in the Office of General Counsel. The initial review of contracts will consist of verifying that required amendments and exhibits are attached and required clauses are included. An example of the university tracking system is as follows:

K – 06 – 041       K (contract) - 06 (calendar year 2006) - 041 (contract number)

Monitoring

The Office of Institutional Compliance logs the contract information into an internal database. The Office of Institutional Compliance also performs a series of due diligence assessments on all contracts that require approval by the Board of Regents, and documents the outcome.  In addition, the Office of Institutional Compliance confirms receipt of commissions and rents through accounting documents.