TSU Office of Institutional Compliance

Contract Services Review Process

HOW A CONTRACT IS SELECTED FOR MONITORING

An administrative request is received from the Board of Regents, President, General Counsel or Internal Auditor.

WHAT OCCURS DURING CONTRACT MONITORING

Contract Monitoring consists of three phases:

• Due Diligence

• Monitoring

• Cancellation/Closeout

Due Diligence

All contracts requiring approval by the Board of Regents are forwarded to the Office of Institutional Compliance for an initial due diligence review. The review consists of soliciting, reviewing, and interpreting information from the prospective contractor or vendor. Working in conjunction with other departments at the University, the Office of Institutional Compliance coordinates the process and submits the outcome to the department.

Monitoring

The Compliance Officer assigned to monitor the contract will review the contract terms and conditions, and work with the contract manager to ensure compliance by the vendor. In addition to the above-mentioned, the Compliance Officer verifies receipt of commissions and rents via accounting documents.

Cancellation or Closeout

Early termination of a contractual agreement may be sought due to non-performance by the vendor/contractor. To assist the University in obtaining facts relating to vendor non-performance, the Office of Institutional Compliance can provide a summary of findings based on vendor performance reports and if applicable commission / rents reports.