TSU Office of Institutional Compliance

Procurement/Travel Card Review

Overview | Procurement Card/Travel Card | Supporting Documentation | Prohibited Items | Links

The Procurement/Travel Card Review is an analysis of randomly selected Cardholders’ expenditures. The review process includes examining the JPMorgan Chase statement for any violations and addressing such issues with the Cardholder. Documents received in the Office of Compliance are checked to assure all required information has been submitted. The review process proceeds as follows:

1. After the 15^th of each month, a reminder email is sent to Cardholders requesting them to submit documentation to the Office of Compliance by the 20^th day of the month.

2. Review the University statement for any potential violations and continuous non-usage.

3. Randomly select 20 procurement cardholders for a detailed review. Detailed reviews are conducted on all direct pay travel cardholders.

4. Prepare Procurement Card Transaction Review Report. Document findings and send report to the Cardholder. Include specific date for Cardholder to respond.

5. Send violation letters, warning notices, and deactivation letters to Cardholders.

6. Deliver reports to the President, Sr. Vice Presidents and/or Deans.

7. Assemble all finalized reviews and reports in a binder to be housed in the Office of Institutional Compliance. A separate binder is prepared and presented to the VP of Risk Management & Assurance Services and the Director of Business Process Management.

All original documentation is forwarded to the Purchasing Department once the monthly reviews are completed.