TSU Office of Institutional Compliance

Supporting Documentation

Overview | Procurement Card/Travel Card | Supporting Documentation | Prohibited Items | Links

The Cardholder must submit the following supporting documentation to the Office of Compliance by the 20^th of each month:

1.  Expenditure Approval Form (for procurement cardholders) – this form must have the correct funding codes associated with the expenditure in order for the Purchasing Department to pay the bill. Both the Cardholder and the Reconciler must sign the form before submitting it to the Office of Compliance.

2.   Authority to Travel (for travel cardholders) – this form shows the travel dates, individual traveling, place being visited, mode of travel, the estimated cost of the trip, and justification of the trip. Both the Cardholder and their respective supervisor must sign the form before submitting it to the Office of Compliance.

3.   Travel Voucher (for travel cardholders)

4.   JPMorgan Chase Statement – if the Cardholder has not received their monthly statement, call or email the Office of Compliance and a copy can be faxed to the Cardholder.

5.  Original Receipts – cash register receipts, invoices, email confirmations, packing slips or any such document which shows the item purchased and the amount.  Receipts should be affixed to an 8 ½ x 11 sheet of paper.

6.  Transaction Log – this form is used to document the business purpose of all transactions on the JPMorgan account. 

7.  Other supporting documentation - written authorization letters and/or emails explaining or confirming an action should be submitted with all other documents to the Office of Compliance.                                                                         

The Travel Card Transaction Review,  Procurement Card Transaction Review and the Procurement Card Transaction Form are available in the Forms Database in PDF format.